I got an email from Asana, the team task management tool company, today, regarding new functionality. They support tags on the tasks that are the central information element of Asana’s app. These can be used to organize tasks in a way that is something like projects, but can cut across projects. So, for example, a tag ‘design’ could be used on all design-related tags across projects. Very useful.
But the laws of unintended consequences often needs to be headed off when adding features, since these tags are currently not shared with ‘guests’ — those individual who are not official members of a workspace, but instead are granted access to a specific task. I wrote about this ‘tooing’ feature last week (see ‘Tooing’ beats teaming because all work is personal). I call it tooing because it follows a simple form: ‘this task is accessible to me, the team, and Bette, too’. An exception to the rules.
Asana is being careful and warning people about the change in advance:
Asana is making important changes to the way tags work. We’re bringing the power of tags to guests! This means that guests will soon be able to see all existing tags on tasks you have shared with them. They will not be able to see any tags that are not on tasks that have been shared with them.
For 99% of our customers, we expect this to be a very welcome change. However, a small minority may be relying on the fact that guests can not see any tags. We recommend that you use projects instead of tags when you wish to label a task (e.g. “Good” or “Poor” for tracking the quality of your guests’ work) without sharing those labels with your guests.
Please note that we will enable tags for all guests on May 21.
You can read more about this change here:
You have received this email because you have invited guests to your workspace. Have a nice day!
Thank you for using Asana,
The Asana Team
I think they may still have this blow up in their faces, since someone who has not yet tooed anyone might do so in the future, and that person might see a tag like ‘dumb’ or ‘jerk’ on a task. Let’s hope not.